What are System Groups and how are they used?

What are System Groups and how are they used?

System Groups control access to functions within the system. This is different to Security Groups which control access to records.

⚠️ System Group options and names are fixed and not customisable. Only Administrators can add and remove Positions from System Groups.

ℹ️ System Groups will determine what functions a user is able to see and use.

There are 20 types of System Groups. They are as follows:

ℹ️Administrators

  • Complete access to ALL modules and their Maintenance menu options

  • Edit, Create, View rights on ALL SYSTEM-WIDE records and reports

ℹ️Administrators - Compliance

  • Complete access to all Compliance module Maintenance menu options

  • Edit, Create, View rights on ALL COMPLIANCE records and reports

ℹ️Administrators - Contracts

  • Complete access to all Contracts module Maintenance menu options

  • Edit, Create, View rights on ALL CONTRACTS records and reports

ℹ️Administrators - Control Inventory

  • Complete access to all Control Inventory module Maintenance menu options

  • Edit, Create, View rights on ALL CONTROL Inventory records and reports

ℹ️Administrators - Documents

  • Complete access to all Documents module Maintenance menu options

  • Edit, Create, View rights on ALL DOCUMENTS records and reports

ℹ️Administrators - Events

  • Complete access to all Events module Maintenance menu options

  • Edit, Create, View rights on ALL EVENTS records and reports

ℹ️Administrators - KRI

  • Complete access to all KRI module Maintenance menu options

  • Edit, Create, View rights on ALL KRI records and reports

ℹ️Administrators - Registers

  • Complete access to all Registers module Maintenance menu options

  • Edit, Create, View rights on ALL REGISTERS records and reports

ℹ️Administrators - Risk

  • Complete access to all Risk module Maintenance menu options

  • Edit, Create, View rights on ALL RISK records and reports

ℹ️Create Compliance Process

  • Access to create Compliance records

ℹ️Create Contract

  • Access to create new Contracts records

ℹ️Create Control Inventory

  • Access to create new Control Inventory records

ℹ️Create Document

  • Access to create new Document records

ℹ️Create KRI

  • Access to create new KRI records

ℹ️Create Risk

  • Access to create new Risk records

ℹ️Dashboard Designers

  • Access to create/design new dashboards

ℹ️Super Users

  • View rights on ALL SYSTEM-WIDE modules, records and reports

  • Edit, Create, View rights on Reports and Dashboards

    ❗️ Important to consider: CANNOT be allocated Tasks or Record Responsibility

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