Obsoleting a Position

Obsoleting a Position

Does a staff member need to be removed from the system as they have left the organisation and their position will no longer be filled in the future?

Our system provides the capability to Obsolete user positions which deletes them as an active Ansarada GRC user. Once Obsolete, the position is now longer able to log into the Ansarada GRC system and no longer displayed in lists to manage, own or action items.

⚠️ Security permissions required to perform action: full system Administrator

❗️ In order to be able to Obsolete a previously active position, the user must NOT have any of the following:

  • Current Tasks on their MySummary Page

  • Record or Task Responsibility for any Active OR Inactive Records or Tasks

    i.e. Managed By, Owner, Responsible Officer roles

  • Action By assignments to any Active Tasks (Completed, Current or Future scheduled)

    i.e. Actioned By role

✅The user's Position CAN have following:

  • Previous Managed By responsibility for Closed Register records

  • Previous Managed By responsibility for Closed Event records

What to do if the Position has Current Tasks on their MySummary: http://help.ansarada.com/en/articles/6799034-obsoleting-a-position-but-there-are-current-tasks-outstanding

What to do if the Position has Record or Task Responsibility or has Action by assignments to Active Tasks: http://help.ansarada.com/en/articles/6799101-obsoleting-a-position-but-there-are-record-task-responsibilities-or-actioned-by-assignments-remaining

Once a Position is ready to be obsoleted, a bin icon will appear next to the Position's Title in the Maintenance - Security Centre to enable you to remove the user's Position from the Ansarada GRC system.

Once obsoleted, the user will no longer be able to log into the system or appear as an active Position in the system. It will instead appear in the list of Obsolete Positions in the Maintenance - Security Centre.

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