Identifying Awaiting Updates

1. Owners of the Compliance Process will receive a notification email informing them an update has arrived and is ready to be applied.

2. Compliance Processes with awaiting updates will have their Source Obligation cells shaded.

3. Running the Unresolved Obligation Update from the Obligation menu will display the updates awaiting being applied.

Update Notification

1. For updates to an Obligation that is a Source to Compliance Process(es), the Owner of the Compliance Process is notified.

   

2. Login into Drova GRC and open the Compliance Process.

3. Add the Source Obligation column to the list. It appears titled with the LexisNexis icon. Select the filter icon and select Has Source Obligation and click OK.
   
   
   

4. The shaded cells indicate Compliance records with Obligation updates awaiting to be applied.

5. Click the record to open the record.

Unresolved Obligations Update

1. From the Obligation menu, select Unresolved Obligation Update.
   
   
   

2. The list displays all updates that are awaiting to be applied to a Compliance Process and Process Control.
   
   

3. Click the record to open the record.

Note All lists in Drova GRC are security restricted. You can ONLY see the records you have access to see.

Update the Compliance Process

1. Open the identified Compliance Process awaiting an Obligation update. Click the Source Obligation tab. Click the Update from Obligation button.
   
   
   

2. The Update from Obligation window appears. The left hand side has the current Compliance Process Information, and the right hand side has what the information will be changed to. The tick boxes indicate the values that have changed. Untick to remove those changes you do not want updated from the Obligation. Or re-tick to be able to edit and apply your own changes. Use the Diff option to highlight changes, but you will not be able to edit when selected. When the tick is on and the Diff is off, the pencil icon will appear to allow you to make further editing changes, if you require to do this. Change the Compliance Version Number if you required it. Click the ApplyUpdates button to apply the update(s), or click 'Clear the Update Notice' button to never apply this update.
   Note:The Compliance Process is archived (which means a before copy is made) before this Update is applied.
   
   
   

3. After either Update button is clicked, the Obligation Source tab will appear without the update option.
   
   
   

Update the Process Control

1. Click a Process Control from the Unresolved Obligation Updates list.
   
   
   

2. Open the identified Process Control awaiting an Obligation update.
   
   
   
   

3. Click the Source Obligation tab. Click the Update from Obligation button.
   
   
   
   

4. The Update from Obligation window appears. The left hand side has the current Process Control Task, and the right hand side has what the Task will be changed to. Use the Diff option to highlight changes, but you will not be able to edit when selected. When the tick is on and the Diff is off, the pencil icon will appear to allow you to make further editing changes, if you require to do this. Click the ApplyUpdates button to apply the update(s), or click 'Clear the Update Notice' button to never apply this update.
   
   
   

5. After the update, the Obligation Source tab will appear without the update options.
   
   
   

Clear the Update Notice

1. Open the Compliance Process or Process Control you want to Clear the Notice for.
   
   
   Or,
   
   

2. Click the Clear the Update Notice button and that update will immediately be removed and will not accessible again till the next update.